OptaRoute

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RouteLoop

Vehicle dispatch & route planning

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OptaRoute

OptaRoute

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Multi-Day Planning

Planning Date: Horizon (days):

Add Job

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Date: Service Time (min):

Job List 👥 1 driver

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Drivers

Drivers:

Break (min):

Max delivery wait (min):

Import Templates

Mode

Branch Hub — drivers start/end at a depot

Rideshare — repositioning via rideshare between jobs

Multi-day planning — schedule and optimise jobs by date

Branch Hubs

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Pricing

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Unleaded $/L: Diesel $/L: Electric $/kWh:

Webhook Integrations

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Enable webhooks

Route generated Report saved

No results yet — optimise or calculate a route first.

Daily Reports

No reports yet

Optimise or calculate a route and the day's report — with stops, distance, and driver activity — will land here automatically.

Dispatch Board

Nothing dispatched yet

Add jobs and optimise a route, then assign job statuses here to track each leg of the day in real time.

▶ Getting Started

On first load, select your country and region from the splash screen. This scopes the map and address search to your area.
Go to Setup and enter your Branch Hub address — this is where drivers start and end each day.
Set your fuel prices in Setup → Pricing so cost estimates are accurate.
Configure how many Drivers you have and their shift start / end times in the Drivers tab.

📋 Adding Jobs

Type a suburb or address in the search box on the Jobs tab. Pick from the autocomplete dropdown.
Choose Delivery or Collection job type.
Set a timing rule:
- Flexible — no time constraint, scheduler decides.
- Booked At — must arrive at a specific time.
- Anytime After — earliest acceptable arrival.
- Anytime Before — latest acceptable arrival.
Set Service Time — how many minutes the driver spends at the stop.
Add optional Job Notes (e.g. unit number, contact name).
Click Add Job to add it to the list.

▶ Running a Route

Optimize Route — finds the best stop order across all drivers to minimise total travel time and respect all timing constraints.
Calculate Route — calculates cost and time for the stops in their current order without reordering.
Results appear automatically in the Results tab once complete.
The map updates with colour-coded driver routes and numbered stop markers.

📈 Reading Results

Route Span — wall-clock duration from first departure to last return.
Team Work Time — total combined driver hours.
Load Spread — how evenly work is distributed across drivers.
Timing violations — jobs that couldn't meet their time constraint are flagged in red.
Vehicle costs are broken down by fuel type (Unleaded, Diesel, Electric).

📄 Exporting & Sharing

Export CSV — download the job list as a spreadsheet.
Import CSV — bulk-load jobs from a CSV file.
Email Summary — generates a formatted daily summary you can paste into an email.
Run Sheet — plain-text driver instructions, per driver or all at once. Copy or print.
Save Plan / Load Plan (header buttons) — save the current optimised route and reload it later.

👥 Managing Drivers

Set the number of drivers with Update in the Drivers tab.
Each driver has a configurable Start Time, End Time, and vehicle type (Unleaded, Diesel, Electric, Rideshare).
Drivers assigned Rideshare mode are treated as rideshare-only repositioning — no fuel cost, separate fare estimate.
Break duration sets the minimum rest period automatically inserted into long shifts.
Click Save Times to persist driver settings between sessions.

⚙ Setup Tips

You can add multiple hubs and switch between them — useful for businesses with several depots.
Use Save Template to store common job configurations (address + timing) as reusable chips.
Use the 🌎 Region button in the header to change country/region at any time.
Toggle dark / light mode with the moon/sun button in the top-right corner.
Drag the divider between the sidebar and map to resize both panels.

📅 Multi-Day Planning

Enable Multi-Day Planning in Setup to schedule jobs across more than one day.
Set the active planning date and a horizon (1–14 days). Each job carries its own scheduled date.
Use Auto-distribute to spread jobs evenly across the horizon's days.
The day chips in the Jobs tab show how many jobs (and how many timed jobs) are on each day — click one to switch the active day.
Optimise / Calculate only runs against the active day, so each day's plan is independent.
Note: Multi-day planning is unavailable on guest accounts.

👨‍💻 Account Tiers

Guest — quick trial mode. Restricted to 2 drivers and 4 jobs; multi-day planning is disabled; saved plans, templates and reports are local-only and don't sync.
Pro — full feature access including unlimited drivers/jobs and multi-day planning.
Click Create a Free Account on any guest-limit popup to upgrade. Region must be re-selected each session for guests.

🔐 Dispatch & Status Tracking

Open the Dispatch tab to see jobs grouped by driver and status (Pending → In Progress → Done).
Click the ↻ button on any job in the Jobs tab to cycle its status. Updates flow through to the Dispatch board automatically.
Use Bulk Status with selected jobs to update many at once.
Status changes are saved instantly — close the tab and they'll still be there next time.

📋 Reports & Change History

Each route generation auto-saves a daily report visible in the Reports tab.
Filter reports by date, driver or status; export everything to Excel with one click.
The Change History side panel logs edits so you can undo / redo recent changes.

🔗 Webhooks & Integrations

In Setup → Webhooks, point a URL at events like route.generated and report.saved.
Optional shared secret is sent in the request header so you can verify the source.
Click Test Webhook to fire a sample payload and confirm your endpoint is reachable.

⏳ Keyboard Shortcuts

Ctrl + Enter — Optimize Route
Ctrl + S — Save Plan
Alt + J — Jump to Jobs tab
Alt + D — Jump to Drivers tab
Alt + R — Jump to Results tab
/ — Focus the job search box

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